Job ID
40232
Job Title
Senior Program officer (MHPSS/ Protection)
To work for
IMC | International Medical Corps
Country
Syria
City
Damascus
Field of Work
H&S/Work Protection - R&D | Projects - Humanitarian/Disasters
Job Type
Full time
Military service
Finished or Exempted (For male)
Minimum Education Level
Bachelor/ License Degree
Responsibilities
Job Summary: The program support senior officer is responsible overall support of the program operations in the department. S/he will directly support the MHPSS Coordinator in the project cycle management including proposal design, reporting, and procurement and administrative tasks related to protection and Mental Health. H/she will contribute to the daily and strategic program design and implementation as well as be responsible for providing day to day operational support to the department in close coordination with the relevant departments in IMC Syria.
Program design and planning:
- Support the coordinator in planning and organizing the development, coordination, implementation, and monitoring of MHPSS/protection activities.
- Support the drafting of program strategy and planning documents, proposals, grants, and related tools
- Support in developing the program concept note and proposal in collaboration with protection and MHPSS team leaders for funding opportunities.
- Support in developing the budgets, procurement plans, and all needed annexes with collaboration with program team leaders.
- Participate and support in preparing and implementation of need assessments.
- Assist in the development of tools, guidelines, and frameworks for program implementation and administration
- Participate in developing the HRP and HNO for the protection department.
- Support the budget focal point in the provision of program inputs in pipeline meetings.
- Provide leadership support with management of calendars, maintenance of agendas, taking meeting minutes, and the coordination of activities and schedules of management and department teams.
Program implementation and monitoring:
- Support the MHPSS coordinator in Budget management for protection/MPSS activities, ensuring sufficient and adequate expenses and estimation tracking. to develop and adhere to spending plans and meet spending targets
- Support the operations team in implementing the procurement plan, including; PRs are being raised, approved, and received on time.
- Keep proper and updated track for implementation plan and targets. Ensuring that targets and activities are implemented on time.
- Track progress against activities and outputs as committed, and support team to adjust work plans to most effectively achieve targets under the guidance of the department coordinator.
- Report and flag any issues related to the program, including; spending and targets.
- Participates actively in campaigns and events related to the program.
- Provide support and guidance to team leaders on the operations of the program.
- Support the collection of reports from the field, collating, drafting, editing and submitting to the MHPSS coordinator for review and final submission.
- Ensure that the needed approvals are in place when needed.
- Assist in coordination with NGOs, UN, donors and government, as requested by the MHPSS Coordinator.
- Represent IMC in coordination forums, as requested by the MHPSS Coordinator.
Grant closure:
- Contribute to the supervision, Development and following the detailed work, procurement and spending plans in relation to project timelines and deliverables; handle course correction plans as informed by progress.
- Ensure proper and timely implementation of current projects and grants; track and monitor progress and performance against indicators - support the program team to successfully handle the budgets for the implementation of the programming in multiple sites and across various grants following spending plans
- Engage and follow up with Supply Chain, Field Management, and Finance team to ensure effective planning and implementation for smooth program implementation.
- On a daily/weekly/monthly basis, provide the MHPSS Coordinator with tracking/monitoring information, partnership communication summaries and records requiring attention.
- Identify and document deviations and variances from the original plan and seek justifications with collaboration with the team leaders.
- Participate in field supervision, monitoring, quality check and coordination visits. Ensure all materials and requests are received before the end of the grant.
- Organize the process of final/closure reports for the grant.
Compliance and Ethics:
- Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.
- Conducts work with the highest level of integrity.
- Communicates these values to staff and to partners and requires them to adhere to these values.
- Be familiar with all IMC policies including Code of Conduct and SEA and ensure compliance.
- Perform any other related tasks and duties as per the Direct Supervisor request.
Program design and planning:
- Support the coordinator in planning and organizing the development, coordination, implementation, and monitoring of MHPSS/protection activities.
- Support the drafting of program strategy and planning documents, proposals, grants, and related tools
- Support in developing the program concept note and proposal in collaboration with protection and MHPSS team leaders for funding opportunities.
- Support in developing the budgets, procurement plans, and all needed annexes with collaboration with program team leaders.
- Participate and support in preparing and implementation of need assessments.
- Assist in the development of tools, guidelines, and frameworks for program implementation and administration
- Participate in developing the HRP and HNO for the protection department.
- Support the budget focal point in the provision of program inputs in pipeline meetings.
- Provide leadership support with management of calendars, maintenance of agendas, taking meeting minutes, and the coordination of activities and schedules of management and department teams.
Program implementation and monitoring:
- Support the MHPSS coordinator in Budget management for protection/MPSS activities, ensuring sufficient and adequate expenses and estimation tracking. to develop and adhere to spending plans and meet spending targets
- Support the operations team in implementing the procurement plan, including; PRs are being raised, approved, and received on time.
- Keep proper and updated track for implementation plan and targets. Ensuring that targets and activities are implemented on time.
- Track progress against activities and outputs as committed, and support team to adjust work plans to most effectively achieve targets under the guidance of the department coordinator.
- Report and flag any issues related to the program, including; spending and targets.
- Participates actively in campaigns and events related to the program.
- Provide support and guidance to team leaders on the operations of the program.
- Support the collection of reports from the field, collating, drafting, editing and submitting to the MHPSS coordinator for review and final submission.
- Ensure that the needed approvals are in place when needed.
- Assist in coordination with NGOs, UN, donors and government, as requested by the MHPSS Coordinator.
- Represent IMC in coordination forums, as requested by the MHPSS Coordinator.
Grant closure:
- Contribute to the supervision, Development and following the detailed work, procurement and spending plans in relation to project timelines and deliverables; handle course correction plans as informed by progress.
- Ensure proper and timely implementation of current projects and grants; track and monitor progress and performance against indicators - support the program team to successfully handle the budgets for the implementation of the programming in multiple sites and across various grants following spending plans
- Engage and follow up with Supply Chain, Field Management, and Finance team to ensure effective planning and implementation for smooth program implementation.
- On a daily/weekly/monthly basis, provide the MHPSS Coordinator with tracking/monitoring information, partnership communication summaries and records requiring attention.
- Identify and document deviations and variances from the original plan and seek justifications with collaboration with the team leaders.
- Participate in field supervision, monitoring, quality check and coordination visits. Ensure all materials and requests are received before the end of the grant.
- Organize the process of final/closure reports for the grant.
Compliance and Ethics:
- Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards.
- Conducts work with the highest level of integrity.
- Communicates these values to staff and to partners and requires them to adhere to these values.
- Be familiar with all IMC policies including Code of Conduct and SEA and ensure compliance.
- Perform any other related tasks and duties as per the Direct Supervisor request.
Qualifications
- Degree in Business Administration, social sciences or other related degrees , (preferably Master degree).
- At least 3 years of experience in proposal writing, concept notes, project management tools, different donors requirements and guidelines.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and policies.
- Fluency in Written and spoken English is essential.
- Good command in using MS office (Excel, Access, Word, PowerPoint).
- Demonstrated experience in proposal writing, reporting, and implementation.
- Experience working with donor-funded projects.
- Demonstrated experience in project cycle management including proposal writing and budget management.
- At least 3 years of experience in proposal writing, concept notes, project management tools, different donors requirements and guidelines.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and policies.
- Fluency in Written and spoken English is essential.
- Good command in using MS office (Excel, Access, Word, PowerPoint).
- Demonstrated experience in proposal writing, reporting, and implementation.
- Experience working with donor-funded projects.
- Demonstrated experience in project cycle management including proposal writing and budget management.
Specific Vacancy Requirements
- Demonstrates commitment toward a healthy and supportive working environment.
- Strong communication skills, with good understanding of relevant cross-cultural issues.
- Good team development skills.
- Qualitative and quantitative reporting skills.
- Strong problem-solving attitude.
- Attention to detail and ability to produce timely and high-quality work.
- High level of flexibility, responsiveness, and reliability.
- Ability to work under pressure, and time management skills.
- Coordination, planning and effective collaborator.
- Decision making abilities.
- Experience in management and working in senior management.
- Flexible and quick learner.
- Innovative and problem solving.
- Strong communication skills, with good understanding of relevant cross-cultural issues.
- Good team development skills.
- Qualitative and quantitative reporting skills.
- Strong problem-solving attitude.
- Attention to detail and ability to produce timely and high-quality work.
- High level of flexibility, responsiveness, and reliability.
- Ability to work under pressure, and time management skills.
- Coordination, planning and effective collaborator.
- Decision making abilities.
- Experience in management and working in senior management.
- Flexible and quick learner.
- Innovative and problem solving.
Salary and Benefits
- As Per IMC Salary Scale.
- Medical Insurance.
- Social Security.
- Capacity Building.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the Official website for reporting misconduct. Please do not submit your CV or application to this website, it will not be considered.
Code of Conduct:
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Safeguarding:
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons
- ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE.
- SUCCESSFUL CANDIDATE IS REQUIRED TO JOIN IMMEDIATELY.
- WOMEN ARE STRONGLY ENCOURAGE TO APPLY.
- Medical Insurance.
- Social Security.
- Capacity Building.
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the Official website for reporting misconduct. Please do not submit your CV or application to this website, it will not be considered.
Code of Conduct:
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.
Safeguarding:
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons
- ANNOUNCEMENT WILL BE CLOSED MANUALLY UPON REACHING SUCCESSFUL CANDIDATE.
- SUCCESSFUL CANDIDATE IS REQUIRED TO JOIN IMMEDIATELY.
- WOMEN ARE STRONGLY ENCOURAGE TO APPLY.
About us
Humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status.
Required employees number
1
Posted On
Aug 04, 2024
Expiry Date
Aug 19, 2024
Photo
Required